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Big Sandy Community and Technical College

Institutional Assessment of Compliance

Self-Audit

CORE REQUIREMENT

2.11.2 The institution has adequate physical resources to support the mission of the institution and the scope of its programs and services. (Physical Resources)

X Compliance   Partial Compliance   Non-Compliance

Narrative:

Big Sandy Community and Technical College has adequate and well-maintained physical resources that support the mission [1] of the institution. The College evaluates its physical resources through an ongoing assessment of instructional and administrative program needs, a facilities master plan, current and long term maintenance plans, periodical inspections, and open forums.

BSCTC has operations on 4 campuses [2] with 16 buildings situated on approximately 81.7 acres. The campus locations are:

  • One Bert T. Combs Drive, Prestonsburg, KY. The Prestonsburg Campus has 7 buildings totaling 191,986 square feet located on 48.1 acres.
  • Third Street, Paintsville, KY. The Paintsville Campus, also referred to as the Mayo Campus, has 7 buildings totaling 176,283 square feet situated on 17.2 acres.
  • 120 Riverfill Road, Pikeville, KY. The Pikeville Campus has 1 building with 70,000 square feet on 4 acres.
  • 150 Industrial Drive, Hager Hill, KY. The Hager Hill Campus has 1 building and a Commercial Driver's License (CDL) instructional driving course situated on 4.4 acres.

Additionally, BSCTC has property at Betsy Layne, KY., consisting of a simulated mine and a classroom building totaling 21,552 square feet positioned on an 8 acre site. Currently, the simulated mine and classroom building is not in use.

Since 2002, nearly $24,000,000 has been expended on major capital projects at BSCTC. Three new buildings were completed on the Prestonsburg Campus: the Postsecondary Education Center ($6,650,000), East Kentucky Science Center ($3,835,000), and the Student Center ($5,500,000). A major renovation project ($7,582,000) was also completed on the Paintsville (Mayo) Campus.

Classroom utilization reports [3] for the instructional program are reviewed each semester to ensure that there is adequate instructional space for the classes offered. Also, periodic assessments of all facilities are conducted by the President, Vice President of Business Affairs, M&O supervisors, and campus directors. Issues, renovation requests, and deficiencies identified are presented to the President's Leadership Team for action [4].

During the Fall of 2006 and the Spring of 2007, an updated Facilities Master Plan [5] was developed by the College and the consulting firm Mcllwain & Associates of Lexington, KY. All constituents of the college community were given the opportunity to provide input to the plan through open forums and campus meetings [6]. The Plan process revealed that current facility needs are being met and the areas for improvement that were identified during the process have been included in the master plan.

To identify future capital projects, a Strategic Needs Analysis (SNA) [7] for capital projects is compiled for the College during the annual planning process. Unexpected minor renovation projects are submitted to and reviewed by the President's Leadership Team then submitted to KCTCS Facilities Management for final approval. For example, a project not included in the SNA was the expansion of the library into an adjacent room on the Pikeville campus which required an opening through a block wall.

In addition to facilities, the College provides a fleet of vehicles [8] to support the mission, programs, and services of the College. The vehicles are available to employees of the College for travel to instructional responsibilities at other BSCTC campuses, recruiting activities, professional development meetings, and student field trips. Vehicles for employee use are assigned to each of the four campuses and are available through a scheduling/reservation process. The Maintenance and Operations Departments have vehicles designated for their specific use. Also, all BSCTC campuses have copiers strategically located in every building [9], both wired and wireless computer service, interactive video classrooms, open and dedicated computer labs, Poly-Com capability, and instructional and support equipment required to accomplish the mission of the College. All equipment [10] is monitored by an inventory control process [11].

Supporting Documentation:

Source

Location/Special Instructions

1.

BSCTC Mission Statement

http://www.bigsandy.kctcs.edu/administration/mission.html

2.

Campus Pictures

2.11.2.2_Campus_Pictures.pdf

3.

Classroom Utilization Report

2.11.2.3_Classroom.pdf

4.

Master Plan Minutes

2.11.2.4_BSCTCMP_Minutes_2.12.07.pdf

5.

Updated Master Plan

2.11.1.5_Updated_Master_Plan.pdf

6.

Minutes from forums

2.11.2.6_Open_Forum_Prestonsburg_Campus_Feb_2006.pdf

7.

SNA capital projects list

2.11.1.7_SNA_Summary.pdf

8.

Vehicle inventory

2.11.2.8_Vehicle_Inventory.pdf

9.

Copier locations

2.11.2.9_Copier_Location_Chart.pdf

10.

Inventory

2.11.2.10_INVENTORY_AS_OF_02_05_2007.pdf

11.

KCTCS Business Procedures

2.11.2.11_2.9_Property_Inventory_Control.pdf